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Products (POS)

FineGym includes a Point of Sale system for selling merchandise, supplements, beverages, and other products. Manage your product catalog, track inventory, and create invoices for product sales.

Overview​

The Products system includes:

  1. Product Catalog - Items available for sale
  2. Categories - Organize products into groups
  3. Product Options - Variants with different prices/inventory
  4. Inventory Tracking - Monitor stock levels
  5. Sales Analytics - Track product performance

Product Categories​

Organize products into categories for easier management.

Creating Categories​

Location: Products → Categories → Add Category

  1. Click Add Category
  2. Enter Category Name (e.g., "Supplements", "Apparel", "Drinks")
  3. Save

Managing Categories​

ActionDescription
EditChange category name
DeleteRemove empty category
View ProductsSee products in category
note

Categories with products cannot be deleted. Move products first.

Products​

Creating Products​

Location: Products → Items → Add Product

Click Add Product to create a new item:

Basic Information​

FieldDescriptionExample
NameProduct name"Protein Powder"
DescriptionProduct details"Whey protein, 2lb container"
CategoryProduct category"Supplements"
ImageProduct photoUpload JPG/PNG

Add product form

Status​

StatusDescription
ActiveAvailable for sale
DraftHidden, not for sale

Availability Options​

OptionDescription
Available for PickupCan be purchased at front desk
Available for ShippingCan be shipped (future feature)

Inventory Tracking​

OptionDescription
Track InventoryMonitor stock levels

When enabled:

  • Stock counts are maintained
  • Low stock warnings appear
  • Out-of-stock products can be hidden

Product Options (Variants)​

Products can have multiple variants with different prices and inventory.

Adding Options​

  1. In the product form, go to Options
  2. Click Add Option
  3. Enter:
    • Name: Variant name (e.g., "Small", "Large")
    • Price: Variant price
    • Inventory: Stock count (if tracking)
  4. Add more options as needed

Example: T-Shirt with sizes

OptionPriceInventory
Small$2510
Medium$2515
Large$2512
XL$288

Example: Protein Powder flavors

OptionPriceInventory
Chocolate$4520
Vanilla$4515
Strawberry$4510

Managing Options​

ActionDescription
EditChange name, price, inventory
ReorderDrag to change display order
DeleteRemove variant
tip

At least one option is required for each product. For products without variants, create a single "Default" option.

Inventory Management​

Tracking Stock​

When inventory tracking is enabled:

  1. Set initial stock counts for each option
  2. Stock decreases with each sale
  3. View current levels in product list

Inventory Indicators​

StatusMeaning
In StockInventory > 0
Low StockBelow threshold (configurable)
Out of StockInventory = 0

Updating Inventory​

To adjust stock:

  1. Open the product
  2. Click on the option
  3. Update Inventory count
  4. Save

Common reasons to update:

  • Received shipment
  • Damaged goods
  • Inventory count correction
  • Returns

Selling Products​

Point of Sale​

Location: Products → POS (or from member profile)

Sell products to customers:

  1. Search or select customer
  2. Add products to cart:
    • Click product
    • Select option/variant
    • Set quantity
  3. Apply discount (optional)
  4. Choose payment method:
    • Cash
    • Card
  5. Complete transaction

Adding to Invoices​

Products can be added to invoices:

  1. Create or open a draft invoice
  2. Click Add Item
  3. Select Product
  4. Choose product and option
  5. Set quantity
  6. Item added to invoice

From Member Profile​

Sell to a specific member:

  1. Go to member profile
  2. Click Sell Product
  3. Select products
  4. Complete sale

Product Analytics​

Product Dashboard​

Location: Products → [Product] → Analytics

View product performance:

Revenue Chart​

  • Revenue over time
  • Daily/weekly/monthly views
  • Compare periods

Sales Count Chart​

  • Units sold over time
  • Identify trends
  • Track popular products

Key Metrics​

MetricDescription
Total SalesUnits sold all-time
Total RevenueRevenue generated
Current StockAvailable inventory
Average PriceAvg selling price

Product Images​

Main Image​

Each product has a primary image displayed in:

  • Product list
  • POS interface
  • Invoices

Additional Images​

Add multiple product images:

  1. Open product
  2. Go to Images section
  3. Upload additional photos
  4. Reorder as needed

Managing Products​

Viewing Products​

Location: Products → Items

The product list shows:

ColumnDescription
ImageProduct photo
NameProduct name
CategoryProduct category
OptionsNumber of variants
Total StockCombined inventory
StatusActive/Draft

Filtering Products​

Filter by:

  • Category
  • Status (Active/Draft)
  • Stock status (In Stock/Out of Stock)
  • Search by name

Editing Products​

Click a product to modify:

  • Basic information
  • Images
  • Options and pricing
  • Inventory levels
  • Status

Archiving Products​

To remove a product from sale:

  1. Open the product
  2. Change status to Draft
  3. Save

The product:

  • Hidden from POS
  • Remains in catalog for records
  • Can be reactivated later

Deleting Products​

Products can be deleted if:

  • Never sold (no invoice items)

If sold, archive instead.

Pricing​

Setting Prices​

Prices are set per option:

  1. Open product
  2. Edit the option
  3. Set Price
  4. Save

Currency​

Prices use your business currency (configured in Business Settings).

Taxes​

Product taxes are applied based on:

  • Tax rates configured in Business Settings
  • Tax-inclusive or exclusive pricing setting

See Tax Configuration for tax setup.

Best Practices​

Product Setup​

  • Use clear, descriptive names
  • Add quality product images
  • Write helpful descriptions
  • Organize into categories

Inventory Management​

  • Set realistic initial counts
  • Regular inventory audits
  • Track low-stock items
  • Reorder before stockouts

Pricing Strategy​

  • Consider cost and margin
  • Price variants appropriately
  • Use round numbers for easy transactions
  • Review pricing regularly

Category Organization​

  • Use logical groupings
  • Keep category names short
  • Don't over-categorize
  • Review and consolidate periodically

Troubleshooting​

Product Not Showing in POS​

Check:

  • Status is "Active"
  • At least one option exists
  • Option has price set
  • Not filtered out

Inventory Not Updating​

Verify:

  • "Track Inventory" is enabled
  • Inventory count is set on options
  • Transaction completed successfully

Can't Delete Product​

Product has sales history. Options:

  • Change status to Draft
  • Keep for record-keeping

Price Showing Incorrectly​

Check:

  • Option price is correct
  • Tax settings (inclusive/exclusive)
  • Currency settings