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Class Types & Setup

Finegym's scheduling system lets you create class types that define the properties of your classes — duration, capacity, booking rules, and more.

Overview​

The scheduling system has three main components:

  1. Class Types - Templates that define class properties (duration, capacity, booking rules)
  2. Classes - Individual class instances scheduled on specific dates/times
  3. Calendar - Visual view of all scheduled classes and events

Class Types​

Class types are templates that define the characteristics of your classes.

Creating a Class Type​

Location: Schedule → Class Types → Add Class Type

Click Add Class Type and fill in the details:

Basic Information​

  • Name — Class type name (unique) (e.g., "HIIT Training")
  • Color — Calendar color (hex code) (e.g., #FF5733)
  • Description — What the class involves (e.g., "High-intensity interval training...")
  • Duration — Length in minutes (e.g., 45)
  • Image — Cover photo for the class (e.g., Upload JPG/PNG)

Create a gym class type with name, duration, capacity, and instructor

Free Session Option​

  • Free Session — When enabled, classes don't count against limited memberships or punchcards

Use this for:

  • Introductory/trial classes
  • Special events
  • Community classes

Reservation Settings​

Control when members can book and cancel:

Reservation Open​

When members can start booking:

  • Immediately — Bookable as soon as class is created
  • 15 minutes - 4 weeks before — Opens at specified time before class

Example: Set to "1 week before" so members can only book classes within the next 7 days.

Reservation Close​

When booking closes:

  • At start time — Book until class begins
  • 15 minutes - 4 weeks before — Closes at specified time before class

Example: Set to "1 hour before" to give coaches final headcount.

Late Cancel​

When cancellations become "late cancels":

  • At start time — No late cancel penalty
  • 15 minutes - 4 weeks before — Cancellations after this are marked late

Late cancellations may count against usage depending on plan settings.

note

The reservation window must be at least 15 minutes long. For example, you can't have reservations open 30 minutes before and close 30 minutes before.

Attendance Limits​

Control class capacity:

  • Limit Attendance — Toggle to enable capacity limits
  • Max Attendance — Maximum number of reservations

When the limit is reached:

  • Class shows as "Full"
  • No new reservations accepted
  • Members can join waitlist (if enabled)

Managing Class Types​

Editing Class Types​

Changes to a class type affect:

  • Future classes of this type
  • How existing classes display

Changes do NOT affect:

  • Past class records
  • Existing reservations

Archiving Class Types​

To stop using a class type:

  1. Click the menu on the class type
  2. Select Archive
  3. Confirm

Archived class types:

  • Cannot be used for new classes
  • Existing classes remain scheduled
  • Can be restored if needed

Deleting Class Types​

Class types can only be deleted if:

  • No classes have been created with this type

If classes exist, archive instead.

Class Settings & Policies​

How Membership Restrictions Work​

Class access is controlled by membership plans:

  • All class types — Can book any class
  • Certain class types — Can only book selected types
  • No classes — Cannot book any classes

When a member tries to book:

  1. System checks their active memberships
  2. Verifies the class type is allowed
  3. Checks available usage
  4. Processes reservation

Overbooking Prevention​

When attendance is limited:

  • System enforces capacity
  • "Full" status shown to members
  • No new bookings accepted

Time-Based Access​

If a membership has time window restrictions:

  • Members can only book classes within their allowed hours
  • System validates at booking time

Troubleshooting​

"Cannot delete class type"​

Classes exist using this type. Options:

  • Archive the class type instead
  • Delete all associated classes first

"Reservation window too short"​

The time between reservation open and close must be at least 15 minutes.

Member Can't Book Class​

Check:

  • Membership allows this class type
  • Has available usage
  • Within booking window
  • Class isn't full
  • Membership isn't frozen
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